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Privacy PolicyPersonaldata

Philobiz Inc. ('www.bizgress.com' hereinafter, 'Bizgress') has the following the Privacy Policy in accordance with the Privacy Act in order to protect the private data and right, and to handle the complaints of users efficiently relating to privacy.

Philobiz Inc. ('Bizgress') shall announce the revision of the policy on the website (or notice individually), when revising the Privacy Policy of the Company.

○ This policy is effective from July 8, 2016.

1. The Purpose Processing Personal Information

Philobiz Inc. (Bizgress) shall process personal data for the following purposes. The processed data shall not be used for any other purposes than specified as follows, when the purpose shall be changed, the Company shall seek prior consent.

  • ① Registration and management of the website
    - Personal data shall be processed for the following purposes; determination of the subscription, identification and validation of the applicant's identity in accordance with the subscription service, membership maintenance, prevention from the fraudulent use of service, announcements of all kinds of notices
  • ② Supply of goods or Services
    - Personal data shall be processed for the purpose of the supply of Services, contents, customized service, and fee payment
  • ③ Use for marketing and advertising
    - Personal data shall be processed for the following purposes; development of new services (product) and supply of the customized services, supply of event and advertising information and chance of participation, supply of services and delivery of ads based on the demographic characteristics, check the access frequency or statistics on the member's use of services.

2. The Current Status of Personal Data

  • ① File name of personal data: Privacy Policy of Bizgress
    1. - Personal data items: email, phone number, password, login ID, name, company phone number, job title, department, company name, records of service used, access log, cookies, access IP information, billing records
    2. - Collection method: Website
    3. - Grounds to hold: Based on the relevant regulations and laws and Terms and Conditions.
    4. - Retention period: Until the time of the withdrawal of membership
    5. - Relevant regulation: Records on collecting/processing and using, etc. of credit information: 3 years, records on the supply of payment and goods, etc.: 5 years, records on contracts or cancellation, etc.: 5 years, records on displaying/advertising: 6 months

3. Processing and the Retention Period of Personal Data

  • ① Philobiz Ltd., Co. (Bizgress) processes and retains within the period of retention and use of personal data or within the period of retention and use of personal data agreed by the subject of the data at the time of the collection in accordance with the Privacy Act.
  • ② Each processing and retention period of personal data is as follows:
    1. 1. Personal data relating to the subscription to the site and management shall be retained and used for the purposes above from the date of agreement of collection and use until after <6 months of the membership withdrawal>.
      - Grounds to retain: Based on the Terms and Conditions
      - Reasons for exception: Detailed diagnostic information shall be retained as data form excluding personal data
    2. 2. Personal data relating to goods or services shall be retained and used for the purposes above from the date of agreement of collection and use until after <5 years>.
      - Grounds to retain: Based on the relevant regulations and laws
      - Relevant regulations and laws: Records on the supply, such as fee payment and goods: 5 years
    3. 3. Personal data for the use in marketing and advertising shall be retained and used from the date of agreement of collection and use until after <6 months of the membership withdrawal> for the purposes above. - Grounds to retain: Based on the relevant regulations and laws
      - Relevant regulations and laws: Records on displaying / advertising: 6 months

4. Rights and Responsibility of the Subject of the Information and the Way of Exercising Them.
The subjects of the information can exercise the following rights related to the personal data.

  • ① The subject of information may exercise rights related to each of the following personal data at any time for Philobiz Ltd., Co. (Bizgress).
    1. 1. Request to view of personal data
    2. 2. Request for correction if there are errors
    3. 3. Request for deletion
    4. 4. Request to quit processing
  • ② The exercise of the rights under Clause ① is available through a letter, an e-mail, a facsimile (FAX), etc. in accordance with Annex Form No. 8 of Personal Information Protection Act Enforcement Rules, and Philobiz Ltd., Co. (Bizgress) will measure it without delay.
  • ③ If the subject of data requests correction or deletion of personal data for errors etc., Philobiz Ltd., Co. (Bizgress) doesn't provide the personal information until the correction or deletion is completed.
  • ④ The exercise of the rights under Clause ① is available through an agent, such as a legal representative or a trustee of the subject of data. In this case, a letter of delegation should be submitted in accordance with the Annex Form No. 11 of Privacy Act Enforcement Rules.

5. Draw up Items of Processed Personal Data

  • ① Philobiz Inc. (Bizgress) are processing the following personal data items.
    1. 1. Member Registration and Management
      - Required: email, phone number, password, login ID, name
      - Optional: company name
    2. 2. Supply of goods or services
      - Required: email, phone number, password, login ID, name, company phone number, company name, billing records
      - Optional: record of service used, access log, cookies, access IP information
    3. 3. Use in marketing and advertising
      - Required: email, phone number, login ID, name, company phone number, company name, records of service used, access log, cookies, access IP information, billing records
      - Optional: None.

6. Destruction of Personal Data

Philobiz Inc. ( 'Bizgress') shall destroy without delay after the achievement of the purpose of processing personal information in principal. Procedures, deadlines and methods of destruction are as follows:

  • - The data the user input will be moved into separate DB (separate document in case of paper) and will be saved for a certain time of period or immediately destroyed after the achievement of the purpose or in accordance with internal policy and other relevant regulations and laws. At this time, the personal data transferred into DB shall not be used except by law.
  • - The personal data of user during the destroying period shall be destroyed within 5 days from the end date of retention period. If the data gets unnecessary, such as the fulfillment of the purpose, the cancellation of the service, the end of the business, etc. the data shall be destroyed within 5 days from the date it is deemed to be unnecessary.
  • - Method of destruction
    Technical method which makes electronic information non reclaimable shall be used for the data of electronic file format.
    Personal data printed on paper will be discarded by shredder or incineration

7. Securing and Ensuring Personal Data Safety

Philobiz Inc. ('Bizgress') is taking technical / administrative and physical measures to ensure safety as follows in accordance with the Privacy Act, Article 29:

  • ① Implementing regular self-audits
    - We are conducting our own audits on a regular basis (once per quarter) for a privacy-related stability.
  • ② Minimizing and training the employees handling personal data
    - We designate the minimal employees handling personal data and limit the management to the designated employees.
  • ③ Establishment and implementation of internal management plan
    - We establish and implement an internal management plan for the safe handling of personal data.
  • ④ Preparing technical measures against hacking etc.
    - After installing the security programs to prevent from leakage and damage of personal data caused by hacking or computer viruses, etc., we update and check them periodically, and install the system in the restricted area from outside, and monitor and block the attack technically and physically.
  • ⑤ Encrypting personal data
    - Personal data of a user is saved and managed encrypted with a password, and only the user knows the password. In addition, the additional security function is being used, such as encrypted data or transfer files and use of file-locking.
  • ⑥ Archiving of access records and anti-forgery
    - Records on accessing personal data is being maintained and managed at least more than 6 months, and the security feature is being used to prevent forgery, theft, or loss.
  • ⑦ Restricted access to personal data
    - We are taking necessary measures to control the access to personal data by assigning, modifying, and canceling the access rights to the database system to handle personal data. Also, we are controlling unauthorized access from outside using firewall controls.
  • ⑧ Using security lock for the safety of document
    - We keep documents including personal data and secondary storage media in a safe place with security lock.
  • ⑨ Access control to unauthorized parties
    - We have separate storage area for personal data and for this place we establish and operate the procedures of access control.

8. Designation of Privacy Officer

  • ① Philobiz Inc. (Bizgress) designates the privacy officer as below in order to take comprehensive responsibility for the business concerning personal data, and to handle the complaints from the subject of information, and to compensate for the damage occurred.

    ▶ Privacy Administrator
    Name: Hyouk-Yang
    Position: CEO
    Contacts: +82 2 1644-6764, manager@bizgress.com
    ※ You will be connected to the Privacy department.

    ▶ Privacy Department
    Department: P. E.G.
    Contact: Young-Choi
    Contacts : +82 2 1644-6764, young@bizgress.com
  • ② The subject of information can contact the privacy officer or the corresponding department to ask all the questions, complaints, and compensation. Philobiz Inc. will answer and handle the inquiries without delay.

9. Privacy Policy Changes

  • ① This Privacy Policy is effective from the enforcement date. When there are addition, deletion and revision in accordance with laws and regulations, the revised contents will be notified through an announcement before the 7 days of the revision.